• Round-Trip Travel: One round-trip, economy-class ticket per academic year (July 1–June 30) between Boston/Providence and the student’s country of permanent residence.
• Checked Luggage: Includes one piece of checked luggage.
• Direct Purchase by Brown: Tickets are purchased directly by the University; students should not buy their own airfare unless prior approval is given. Reimbursements are not available except in rare, approved cases.
• Purpose of Travel: Covers essential travel for students to return home or to come to Brown. 

The program cannot be used for:

• Study abroad or internships
• Ticket changes, upgrades, or excess baggage
• Ground transportation, meals, Wi-Fi, or hotels

• Students must be international undergraduates receiving Brown financial aid. Eligibility is determined annually by the Office of Financial Aid, and not all aided international students may qualify.
• Students are notified by email in late June or early July if they qualify.
• The program is designed for essential home-to-Brown travel, aligned with the Academic Calendar.

Once the students are notified of their eligibility in late June or early July, they must carefully follow the instructions received via email, which outline the following steps:

1. Watch the Informational Video & Quiz
   Students must watch the program video  and complete the quiz with a score of 80% or higher to be eligible to schedule an appointment.
2. Schedule an Appointment
   Meet with the International Student Advising team at least three weeks before intended travel. Students should come prepared with:
   • Intended travel dates (aligned with the Academic Calendar)
   • Passport information
   • Valid visa details
   • Current I-20
3. Ticket Issuance
   After eligibility is confirmed, our team will coordinate the purchase of tickets directly through the University. Students must confirm their ticket within 24 hours of receiving the itinerary.

To ensure timely processing, students must schedule their appointments by:

• August 1 for Fall Semester return
• November 8 for Winter Break travel
• February 21 for Spring Recess travel
• April 18 for end-of-year return home

• Immigration policies, eligibility, and authorization decisions remain under the authority of the Office of International Student and Scholar Services (OISSS). Our role is to support the academic and advising components of the process.
• Participation each year is subject to funding availability.
• Questions may be directed to travelpilot@brown.edu.